Compiled by Nandi Hilliard, Association of the Arts Pretoria and Hannelie du Plessis, Pretoria Art Museum

One of the requirements for entry for the Sasol New Signatures Art competition, is that your work should be ‘hang ready’.  It is important to note that your work may be rejected if it does not comply to the basic requirements such as size and weight restrictions, but it also requires that the works are suitably prepared and ready to hang or install.  But what does this mean to be ‘hang ready’? In this blog we share information on how to prepare your work, as well as details of the hanging system used by the Pretoria Art Museum, and examples of assembly instructions if required.



The most common reason for the rejection of works, is non-adherence to the basic conditions of entry. Here follows a quick summary of the most relevant points:

  • Maximum number of works you may enter

You may only enter two works, no matter how many individual parts it consists of.A diptych for example will count as one entry. Each work, however, must fall within the required size and weight restrictions.

  • Size and weight

A single work with all its components may not exceed 250cm x 250cm x 250cm – the size limit is applicable to all works (for example a work that comprises several parts, an installation, a work hanging from the ceiling, etc.)

The weight of a work hanging on a wall may not exceed 30kg 

A work hanging from the ceiling may not weigh more than 10kg

The weight of a work standing on the floor may not exceed 100kg

The weight of a work standing on a plinth may not exceed 30kg 

  • Video entries

Video entries may not be longer than five minutes (300 seconds) and can be entered electronically in MP4 HD format. The organisers will supply a device on which all selected videos will be shown during the final exhibition in Pretoria.  The material will be loaded onto one disc for sequential showing on a screen.



All works for hanging must be properly framed or stretched on a sturdy stretcher frame. 

Remember to attach two 10mm eye hooks or a D-ring hook and hanging wire to the back of the work.   

What to use:
10mm eye hooks
D-ring hook


What NOT to use:
Any keyhole type of hanging plate
Saw tooth hanger


Unframed works on paper will not be accepted unless full instructions and all materials are supplied, for example foldback clips and a piece of mounting board at the top and bottom of the work to protect the paper.


Do remember though that these clips are not suitable for heavy works, and they do tend to leave marks on the paper.  This can be minimized by adding small pieces of cardboard or wood between the clip and the work itself.  Also bear in mind that the work will be unprotected, and damages to unprotected works cannot be claimed for.

Tapestries, quilts, etc. must be supplied with a strong rod or slat sewn to the top and bottom of the work.

No Prestik, double sided tape or nails will be allowed! 


Only the Pretoria Art Museum’s rod system may be used to hang works. While the museum’s staff will curate and install the final exhibition, it is your responsibility to ensure that your work can be displayed using their system.  The photographs show details of how these rods work.

How the rod system works:  The D-rings or eye hooks on the back of the artwork are placed over the hook on the rod.  Heavier works are usually hung on two rods, smaller works are hung on the hanging wire attached to the back of the work.  The images below show how this works in practice. 




Works comprising several parts must be accompanied by clear assembly instructions and a photograph of the final installation for reference purposes.  Please write the correct display order on the back of the work or supply a graphic of how the work should be displayed. 

If you have a work comprising a series of small works, consider mounting them onto a larger board, which will then be hung on the wall.   Not only do smaller works tend to tilt forward on the rods, the overall visual impact may also be negatively affected by the use of several rods.   Remember to add D-hooks or eye hooks to the back of the larger board.


If your work requires a specific layout or installation, please ensure that you provide detailed instructions for assembling or installing the work. This could be a written description, photographic documentation or sketches, ideally a combination of these to ensure that the work is displayed correctly.

  • Example 1: A photograph of the work

In this example you can see that the artist has given a very specific layout to be used for the presentation.  The individual pieces should also be marked accordingly.



  • Example 2: A photograph of the work

This is another example of how a photograph can be used to provide the layout details. 


  • Example 3:  Multiple parts

If your work consists of multiple parts, they should be numbered accordingly, and a layout provided.  A photograph detailing the layout should ideally also be included.   If there is any doubt as to the top of the work, indicate this on the back with an arrow.  


Top row no 1

Top row no 2

Top row no 3

Top row no 4

Middle row no 1

Middle row no 2

Middle row no 3

Middle row no 4

Bottom row no 1

Bottom row no 2

Bottom row no 3

Bottom row no 4


  • Example 4: Step-by-Step instructions with photographs

In this example, the artist provided the museum with detailed written instructions, accompanied with photographs of each part, as well as a photograph of the final installation.

The artist’s instructions included the following:

  1. The different elements of the work

The artwork consists of three elements:

  • White triangular base
  • Black steel support structure
  • 5 Plywood boxes with cables attached

The support structure and base are pre-assembled, and ready for the hanging of the plywood elements.   The boxes and support have been labelled with matching numbers that correspond to their order of assembly.

  1. Steps for assembly of the boxes:

Hang the box labelled 1 and 2 from the hook at the top of the structure.


Make sure that the number 1 on the box and the number 1 on the support are facing each other, and that the cable is not twisted.

Repeat this process for the remaining four boxes, Matching 2 and 2, 3 and 3, etc.The boxes will step out as pictured as long as the cables are kept taut.

Adjustment should be made to ensure the boxes are vertical (Safer), and that the faces of the boxes are flush with each other.

Disassembly is the exact same process reversed.

Hang the box labelled 1 and 2 from the hook at the top of the structure.



It is a competition requirement that all artworks are ‘hang ready’ and works could potentially be disqualified if the basic requirements are not met.  Ensure that wall mounted works are fitted with hooks for framed works or foldback clips for unframed works on paper, and that you have provided full installation instructions if applicable.


Do check out the other blogs in this series which focus on the main reasons why works are eliminated in the regional rounds, how to present your artwork, pricing your work and much more.  Make sure not to miss this! 

For more information on how to enter this year’s Sasol New Signatures Art Competition, visit our website and follow us on social media Facebook, Instagram, Twitter and Youtube.